Privacy Policy

We prioritize your privacy and are committed to protecting your personal information.

Who we are

We at FoxHire, LLC are at all times interested in providing you with the best possible user experience. Part of our service to you includes a strong commitment to our Clients and Employees. To that end, we endeavor to provide you with a safe, secure service and use commercially reasonable efforts to ensure that the information you submit to us remains private and is used only for the expressed purpose of performing services for our Clients and Employees. The following statements provide additional details about our privacy commitment.

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Introduction

This Privacy Policy outlines how we collect, use, disclose, and protect your personal information in accordance with the General Data Protection Regulation (GDPR) and other applicable data protection laws including the California Consumer Privacy Act (CCPA). We are committed to protecting your privacy and ensuring the security of your personal information.

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Definitions

“Personal information” refers to any information relating to an identified or identifiable individual.
“Processing” means any operation or set of operations performed on personal information.
“Data subject” refers to the identified or identifiable individual to whom the personal information relates.
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Data Controller

We are located at 4883 Dressler Rd Suite 101, NW Canton, OH 44718, is the data controller responsible for the collection, use, disclosure, and processing of your personal information.

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General Information and Disclosure of Information Received from Internet Users (non-clients).
We gather information about our Internet visitors collectively, tracking such things as pages visited, the number of searches performed, keywords used in searches, etc. We only use this information anonymously and in the aggregate. This information allows us to create a better overall experience for you by gauging the level of traffic, speed, and overall performance of our website. We may share this information, in the aggregate, with our vendors and advertisers, to help them better understand our website and the services we offer. When we do this, no information is released that would specifically identify you.

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Information We Collect

We may collect and process the following types of personal information both directly and indirectly primarily through our Portals and from our partners:

  • Contact information (e.g., name, email address, phone number)
  • Demographic information (e.g., age, gender, location)
  • Financial information (e.g., bank account information)
  • Usage information (e.g., IP address, device information, browsing activity)
  • Any other personal information you provide to us voluntarily

Purpose of Processing

We collect and process your personal information for the following purposes:

  • To provide and maintain our services
  • To personalize and improve your experience with our services
  • To communicate with you and respond to your inquiries
  • To process your payments
  • To send you promotional materials, updates, or reminders (with your consent)
  • To comply with legal obligations
  • To protect our rights, interests, and security

Legal Basis for Processing

We process your personal information on the following legal bases:

  • Your consent: When you provide your explicit consent for specific processing activities.
  • Contractual necessity: When processing is necessary for the performance of a contract with you.
  • Legitimate interests: When processing is necessary for our legitimate interests, provided it does not override your fundamental rights and freedoms.
  • Legal obligations: When processing is necessary to comply with legal obligations to which we are subject.

Data Sharing and Disclosure

We will not share a Client’s or Employee’s information with any third parties who do not have a legitimate business need to know and/or have not been authorized to receive the information. Thus, the information relative to a given Employee will be shared with that Client. However, no information about a given Client or any of our Employees will be “cross-shared” with any other Client of ours. Users can opt out of direct communications (emails, phone calls, etc.) from us at any time.

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We may share your personal information with the following third parties:

  • Service providers: We engage trusted third-party service providers to assist us in delivering our services and performing related tasks, such as payment processing, background checks and healthcare screenings.
  • Business partners: We may share personal information with our business partners for joint marketing activities, with your consent.
  • Legal requirements: We may disclose personal information if required to do so by law or in response to a valid legal request.

International Data Transfers

If we transfer your personal information outside the European Economic Area (EEA), we will ensure appropriate safeguards are in place to protect your data, as required by the GDPR.

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Storage of Data

Our systems reside on a secure server that encrypts your personal and employment information using Secure Socket Layers. You can verify that your information is on our secure server by looking for two things: (1) the padlock icon in the bottom status bar of your browser, and (2) the “s” after “http” in the address line in your browser. You may only access the system by a unique Email Address and Password. Employees who are using FoxHire’s products will only have access to their own information; and, Clients will only have access to their own company information, and information pertaining to their own Contractors.

After we receive your information, we safeguard the data with both physical and digital security measures.

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Sales of Personal Information

We have never sold personal information, and we do not intend to do so in the future.

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Data Retention

We will retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

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Your Rights

Under the GDPR, you have the following rights:

  • Right of access: You can request information about the personal information we hold about you.
  • Right to rectification: You can request the correction or completion of inaccurate or incomplete personal information.
  • Right to erasure: You can request the deletion of your personal information, subject to certain exceptions.
  • Right to restrict processing: You can request the restriction of processing of your personal information, under certain circumstances.
  • Right to data portability: You can request a copy of your personal information in a commonly used and machine-readable format.
  • Right to object: You can object to the processing of your personal information, based on legitimate interests, direct marketing, or scientific/historical research.
  • Right to withdraw consent: If we rely on your consent for processing, you can withdraw your consent at any time.

Data Security

We employ appropriate technical and organizational measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

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Children’s Privacy

We do not collect information specific to children and does not target children as users. We believe that all children should have the consent of a parent or guardian prior to accessing FoxHire’s website. Inasmuch as we cannot control a child’s access to our site, we encourage parents to utilize web filtering technology to help you supervise your child’s use of this website and the Internet in general.

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Our services are not directed to individuals under the age of 16. If we become aware that we have collected personal information from a child under 16 without parental consent, we will take steps to delete such information.

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Cookies

In order to optimize your experience, we utilize a common feature of your browser known as a “cookie.” Cookies are files stored on your computer’s hard drive that maintain information about your name, passwords, preferences, etc. The use of cookies allows us to provide you with a faster, better experience on this website. If you are uncomfortable with accepting this information from us, you may set your browser to reject cookies. Rejecting cookies, however, will have a negative impact on your experience at our site.

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Updates to this Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any significant changes through the email address you provided or by posting a prominent notice on our website.

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Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact our Data Protection Team at:

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Email Address: info@foxhire.com
Phone Number: 888-534-9417
Address: 4883 Dressler Rd. NW Suite 101, Canton, OH 44718

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If you are not satisfied with our response, you have the right to lodge a complaint with the relevant, supervisory authority.

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You are Responsible

Ultimately, you are responsible for protecting your own privacy online. We endeavor to provide you with the tools necessary to successfully use our service and to protect your privacy. You are solely responsible for maintaining the secrecy of your passwords and your user account information. Please exercise care and caution whenever you are online.

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This privacy statement is for your information only, and is not intended to and does not create any contractual or other legal rights in or on behalf of any party. You use this website at your own risk.

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E-Sign Act Disclosure and Agreement

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Consent to Use Electronic Records and Signatures

From time to time, FoxHire LLC will provide you with certain documents for review and signature, some of which are required by law to be in writing. The federal E-SIGN Act and certain state laws allow us to provide you with these written documents electronically with your consent. These laws also allow for the use of electronic signatures. Described below are the terms and conditions for providing you with such documents electronically, as well as for using electronic signatures.

Please read the information below thoroughly and, if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your acceptance of this agreement by clicking the “Yes, I consent to receiving documents electronically” and the “I understand that clicking this box constitutes a legal signature” buttons located on the previous page.

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Scope and Duration

This consent relates to any electronic records or signatures associated with any of your FoxHire LLC services, including but not limited to Form I-9, Forms W-2 or 1099, Form 1095-C, direct deposit vouchers, your employment agreement, etc (collectively, “Electronic Records”). We reserve the right to provide such records on paper, even if you have consented to receive Electronic Records.

This consent is valid unless it is revoked by you in the process described below, upon termination of your employment relationship, or if FoxHire LLC no longer supports this service.

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Right to Withdraw Your Consent to Receive Electronic Records

If you agree to receive Electronic Records, you have the right to withdraw your consent at any time and revert to paper copies. You must inform us of your decision by notifying Human Resources by email at HR@foxhire.com to opt out. If you withdraw consent, we will revert to issuing paper copies for any documents that have not been issued at the time of withdrawal. If you elect to receive records only in paper format or refuse to sign electronically, it will slow down your onboarding process and result in delays. Request for a paper copy of a document does not withdraw your consent for electronic delivery.

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Contact Information

If you elect to receive Electronic Notices, you must keep your email address up to date. We reserve the right to send Electronic Records to any email address that we have on file for you. You may change that email address by accessing your Employee Information Page in your Portal, or by contacting Human Resources by email at HR@foxhire.com.  

Important Technical Information

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The following are the minimum requirements for viewing Electronic Records:

  • A device with internet access
  • A current web browser (i.e. Chrome, Edge, Safari, etc)
  • The ability to receive email and access the provided email address
  • Software capable of viewing PDF files (i.e. Adobe)

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Acknowledgement of Access and Consent to Electronic Records

I agree that by using the e-signature feature on this website, I am applying my electronic signature, which is the legally binding equivalent to my handwritten signature. Whenever I execute an electronic signature, it has the same validity and meaning as my handwritten signature. I also agree that no certification authority or other third-party verification is necessary to validate my e-signature.

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I also agree, when applicable to me, to receive electronic disclosures of all health and welfare benefits Notices, including Summary Plan Descriptions (SPDs) and any Notice a similarly situated employee would consider to be related to employee benefits. For this agreement, a Notice is any document, disclosure, policy, procedure, form, or other written material required to comply with federal, state, or a governmental safety or regulatory body, and any disclosure provided by my company to comply with any of the aforementioned requirements or to communicate company or employment-specific information to me. I confirm I have the necessary equipment to view and print these materials and understand that if I cannot access these materials, I may ask for them to be printed for me by my employer. I authorize my employer to send notices electronically and agree to accept the delivery of notices via email, as well as the requirements to view notices on this portal.

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